When and how shall I receive a proof of my
article?
A proof of most papers published will be sent to
the corresponding author within 2-4 weeks,
generally by e-mail in PDF format.
Why is my supplementary material not online?
Supplementary material should be uploaded within
24 hours of online publication of your paper. If
it does not appear 24 hours after your paper is
published online, please contact Academia
Journals.
My paper is online—when will it be published?
All papers that appear online are considered
published. The date it appears online is the
definitive publication date.
How do I cite an article that is available in
Advance Access but not in an issue?
Papers published in Advance Access using the doi
and publication date ('doi' stands for 'digital
object identifier' and is unique to each paper;
for more about dois, please visit http://www.doi.org
or http://www.crossref.org).
What is/where do I find the manuscript number to
put on my licence/offprint form?
Manuscript number (or article ID number) It can
be found on any correspondence from Academia
Publishing and on your PDF proofs. If you have
not yet been assigned an Academia article ID
number, but you have a manuscript number
assigned by the Editorial Office, you may use
that number on your licence form.
Can I make another correction to my article?
Please contact the production editor to see if
this is possible. You will need to check the
status of your paper with us, but if it is soon
after you returned your first corrections,
generally yes. You should ensure that you check
your proofs very carefully to avoid this
situation arising.
Why have changes been made to my article after
it was accepted?
All papers are subject to copyediting after
acceptance to ensure that articles conform to
journal style, there are no spelling or
grammatical errors, for internal consistency.
How do I open my proofs? What should I do if I
want to make changes to them?
You will need Adobe Reader to open your PDF
proofs – this software is freely available at
http://www.adobe.com/products/acrobat/readstep2.html.
You can make changes by printing out the PDF and
faxing the marked up pages back to Academia
Publishing, or if you have Adobe Acrobat, you
can electronically mark your corrections and
e-mail the PDF back to us.
When do you need my proofs back?
We require proof corrections to be returned
within two working days.
I was out of town and couldn't return the proofs
within your deadline—is it too late to return
them for inclusion in the next issue?
This depends on how quickly the journal is
published. You should always return your proofs
as soon as possible, even if you miss the
deadline. If you know you will be away, please
let us know so we can accommodate this, or
arrange for someone to handle the proofs in your
absence.
Has my paper been accepted? Please could you
send an official letter of acceptance?
You should receive a letter of acceptance from
the Editors of the journal once your paper has
been accepted. If you have any doubts over
whether your paper has been accepted, please
contact the Editorial Office you submitted your
paper to.
Figures: What format should figures be supplied
in?
We prefer figures to arrive as TIFFs, although
we can accept most figure formats. Please note
that JPEGs generally do not meet our
requirements and should be avoided. For
production, images must be at a minimum
resolution of 600 dots per inch (dpi) for line
drawings (black and white) and combinations, and
300 dpi for colour or greyscale. Colour figures
must be supplied in CMYK not RGB colours. Please
ensure that the prepared electronic image files
print at a legible size and are of a high
quality for publication. For useful information
on preparing figures, visit http://cpc.cadmus.com/da
where you can also test whether your figures are
suitable for production by using the preflight
tool at http://cpc.cadmus.com/da.
Customer Service
Will I receive any free offprints?
Unless stated in the journal or on the offprint
form, you will not receive any free paper
offprints. Most journals do, however, offer
authors free, permanent access to the online
version of their articles. Any exceptions to
this rule will be outlined on individual
journals' offprint forms.
When will I receive online access to my article?
Corresponding authors will be sent URLs for
their online papers once they are published.
When will I receive my paper offprints?
If applicable, offprints are normally dispatched
within 4–6 weeks after print publication.
How do I pay for colour/excess charges?
You will be invoiced for any costs relating to
publication after print publication.
How much do offprints cost?
The prices for offprints are stated on the
offprint invoice. Please add 100% of the prices
quoted for colour offprints (i.e. black/white
cost for 100 offprints, 271/$461; colour cost
542/$922).
What is the difference between offprints and
reprints?
Offprints are ordered before publication of an
article, and are printed the same time as the
issue. Reprints are printed after publication
and may incur an extra cost.
Why do I have to pay for colour/excess pages?
Colour figures cost more to print than black and
white figures to produce. For some journals,
therefore, we must charge authors a fee to
defray costs. For details about colour charges
for your journal, please contact your Editorial
Office or Academia Publishing Production Editor.
Where are my offprints?
If you do not receive your ordered offprints 6
weeks after publication of the journal, please
contact Academia Publishing so we can
investigate what has happened.
Can you send the invoice for my paper to someone
else?
Invoices can be addressed to whomsoever you
wish—please address the contact
Can we receive a waiver for our article's
charges?
If your country is listed on our developing
countries list, you may receive a waiver of
publication charges. Other reasons for applying
for a waiver should be directed to the Editor of
the journal, who may have the discretion to
grant a waiver.
Conflicts of interest
What is a ‘Conflict of Interest’?
Any financial interests or connections, direct
or indirect, or other situations that might
raise the question of bias in the work reported
or the conclusions, implications or opinions
stated – including pertinent commercial or other
sources of funding for the individual author(s)
or for the associated department(s) or
organization(s), personal relationships, or
direct academic competition.
How can I be sure if I should declare something?
Please consider the following Conflict of
Interest test: Is there any arrangement that
would compromise the perception of your
impartiality or that of your co-authors if it
was to emerge after publication and you had not
declared it?
Who should make the declaration?
The corresponding author is expected to obtain
the relevant information from all co-authors
How should the declaration be made?
This journal requires declaration of any
Conflict of Interest upon submission. This
information will be available to the Editors. If
your manuscript is published, this information
will be communicated in a statement in the
published paper.
Note:
Depending on the journal, you may also be asked
to submit signed Conflict of Interest form if
your article is accepted for publication.
In both cases the corresponding author has to be
in a position to report for all co-authors.
What happens if I do not know about any
potential Conflict of Interest for my
co-authors?
On submission any potential Conflict of Interest
should be clearly stated for each author – the
Editors reserve the right to require further
information before the paper is reviewed. As
corresponding author it is your responsibility
to confirm with your co-authors whether they
have any conflicts to declare. If you are unable
to do this you will need to co-ordinate the
completion of written forms from all co-authors,
and submit these to the editorial office before
the manuscript can be processed.
Are referees and Editors covered by a similar
code?
All referees are either asked to decline to
review a manuscript if they have a potential
conflict or declare any potential conflict.
All Editors have submitted a Conflict of
Interest statement to the publisher. Editors
would not handle the review of a manuscript if
there was a potential Conflict of Interest, and
instead would pass it on to another editorial
colleague.